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The PC-SIG Library 9
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The PC-SIG Library on CD ROM - Ninth Edition.iso
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SIMPLE21.DOC
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1990-02-18
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SIMPLICITY V.2.1
Copyright 1989 John M. Phillips
Version 2.0
SIMPLICITY V.2.1 is an easy-to-use computer software system designed
to run on IBM Personal Computer family. SIMPLICITY V.2.1 is designed
to increase productivity by keeping relevant information about
people! This information can then be used to print mailing labels,
Rolodex (tm) cards, and a variety of reports.
SIMPLICITY V.2.1 is menu-driven, meaning that all available options
are selected from a series of menus. No prior experience with
database programs is needed to become productive with SIMPLICITY
V.2.1. SIMPLICITY V.2.1 was programmed by John M. Phillips for the
First United Methodist Church of Allen, Texas. SIMPLICITY V.2.1 is
capable of storing 500 records.
SIMPLICITY V.2.1 has many available options including:
* Add a member
* Change a member
* Delete a member
* Inquire a member
* Print labels or Rolodex cards
* Print reports
* Exit SIMPLICITY V.2.1 (SAVE DATABASE)
SIMPLICITY V.2.1 requires and IBM PC or compatible, and at least 384K
of available memory. SIMPLICITY V.2.1 must be executed from a hard
disk system and you must have 500,000 bytes of hard disk space
available to install SIMPLICITY V.2.1. If a color graphics card and
monitor are used, SIMPLICITY V.2.1 chooses to display titles,
prompts, and informative messages in aesthetically pleasing colors.
Monochrome systems may use SIMPLICITY V.2.1 and no text distortion
will occur due to color conflicts. A printer attached to the PRN: OR
LPT1: port of the PC completes the functionality of SIMPLICITY V.2.1.
SIMPLICITY V.2.1 was designed and programmed by John M. Phillips
entirely in Utah COBOL version 5.0 on an IBM PC XT compatible
computer. Many, many hours of work went into this product. If you
intend to use the SIMPLICITY V.2.1 system for your organization,
please register your copy by completing the registration form at the
back of this manual and sending in your registration fee. Should any
updates occur, registered users will receive automatic updates.
PAGE 1
IMPORTANT NOTES ABOUT ENTERING DATA
It is not necessary to press "RETURN" or "ENTER" after any menu
selection or prompt. Simply press the requested key(s) and you will
automatically move to that option. For example, the SIMPLICITY V.2.1
main menu asks you to choose between Seven options (1-7). To go to
option 1, press the "1" key and you will be immediately taken to the
ADD MEMBER screen.
It is STRONGLY recommended that you type all names in UPPER CASE.
SIMPLICITY V.2.1 uses a case-sensitive algorithm to search the index
when locating records. For example if you typed the last name as
'PHILLIPS' and the first name as 'John' and then did an inquiry on
last name as 'PHILLIPS' and first name as 'JOHN', SIMPLICITY V.2.1
would tell you that the requested member does not exist. You may feel
free to type all other fields in upper or lower case, but, as a rule
of thumb, put all NAME fields in UPPER CASE. SIMPLICITY V.2.1 will
require you to type the last name in all caps.
AUTOMATIC FIELD SKIP
When entering input fields, such as birthday or phone number, the
cursor will automatically skip to the next available field when you
have completely filled the previous field. For instance, if you typed
"214" in the area code input field, the cursor would move over to the
prefix field as soon as you typed the "4" in the area code. This
feature is called "AUTOSKIP".
DOS SORT REQUIREMENTS
SIMPLICITY V.2.1 utilizes the DOS SORT.EXE routine to perform the
sort routines while reports, labels and rolodex cards are being
printed. In order for SIMPLICITY V.2.1 to operate properly, you must
have SORT.EXE (included on your original DOS disk) located on your
hard disk. In addition, the subdirectory that SORT.EXE is located
must be on the PATH specified when your computer is booted up.
Most hard disk users place all the DOS utilities in a subdirectory
named C:\DOS. The PATH command placed in the AUTOEXEC.BAT file
(located in the root directory of C:\) usually reads: PATH
C:\;C:\DOS.
Consult your system manuals for a complete description of
subdirectories and paths. The main points to remember are:
o SORT.EXE is on your hard disk
o your PATH points to that subdirectory
PAGE 2
CURSOR MOVEMENT
There are several keys available which allow you to move the "cursor"
around the screen. These keys are listed below.
HOME Moves the cursor to the first available input field
END Moves the cursor to the last available input field
ENTER Accepts information and moves to the next field
UP-ARROW,
PG UP,
SHIFT-TAB Moves the cursor to the previous field
DOWN-ARROW,
PG DN,
TAB Moves the cursor to the next available field
When entering information, there are several keys which control the
"cursor" within the input field. These keys are listed below.
BACKSPACE Move the cursor back one character and erase that
character (called "destructive backspace")
LEFT ARROW Move the cursor back one character and leave all
other characters intact ("nondestructive backspace")
RIGHT ARROW Move the cursor forward one character and leave all
other characters intact
Other miscellaneous keys that are available are listed below:
F1 Help key (available on most screens)
F2 Last name search/Personal notes
F10 Accept all input information (available on most
input screens)
ESC Escape key to cancel most transactions and return
to the previous menu (available on most screens)
Any other key pressed will generally result in the computer "beeping"
at you to signal an invalid key press.
PAGE 3
STARTING
Installing SIMPLICITY V.2.1 is a simple process. Insert the
SIMPLICITY V.2.1 master disk into drive A: or B:. From your DOS
prompt, change to that drive by typing either A: or B:. Once you have
changed the drive, type INSTALL. The rest of the install procedure is
automatic and will take about 5 minutes. When complete, the install
procedure will have placed all the required files on your hard disk
under the directory C:\SIMPLE21.
To start the SIMPLICITY V.2.1 system, change to your hard disk by
typing C: from the DOS prompt. Enter the SIMPLICITY V.2.1
subdirectory by typing CD\SIMPLE21. Once in the SIMPLICITY V.2.1
subdirectory, type SIMPLE21 and the SIMPLICITY V.2.1 main menu will
appear.
UPGRADE FROM VERSION 2.0
If you are currently using SIMPLICITY version 2.0, you do not have to
enter all your data into SIMPLICITY version 2.1! A transfer mechanism
has been provided for you.
After installing version 2.1 on your hard disk, you must copy your
data and index files from version 2.0 to the SIMPLE21 subdirectory.
If your data is currently stored on floppy disk, type the following
commands from your DOS prompt:
COPY A:\ANSI.IDX C:\SIMPLE21\A.IDX
COPY A:\ANSI.RND C:\SIMPLE21\A.RND
If you already have SIMPLICITY version 2.0 on your hard disk, type
the following commands from your DOS prompt:
COPY C:\pathname\ANSI.IDX C:\SIMPLE21\A.IDX
COPY C:\pathname\ANSI.RND C:\SIMPLE21\A.RND
Be sure to replace "pathname" with the subdirectory that SIMPLICITY
version 2.0 resides.
Once the data and index have been copied in the above format, change
to the SIMPLCITY 2.1 subdirectory (from DOS type: CD\SIMPLE21), and
type the following command:
RUN5 TRANSFER
Your old data will be transformed to the new format. You may now feel
free to remove A.IDX and A.RND from the SIMPLE21 subdirectory.
PAGE 4
SIMPLICITY V.2.1 MAIN MENU
The main menu has seven options on it (as previously mentioned
above). To select an option, enter the number corresponding to the
menu item you desire at the "Your choice?" prompt. You will be taken
to that option. The SIMPLICITY V.2.1 color system uses BLUE for
titles and headings, GREEN for informative messages, and RED for
choice prompts. Choice prompts are usually 1-key responses, like Y
for yes or N for no. All prompts DO NOT require that you press ENTER
after the choice.
In addition to the seven options, the main menu also displays
pertinent information at the top of the screen including the number
of records stored in the database.
Listed below is a description of each option available in SIMPLICITY
V.2.1.
PAGE 5
ADD A MEMBER
This menu option allows you to add information to your database. When
ADD A MEMBER is chosen from the main menu, a new screen appears and
awaits your input. You will see the information that is to be entered
in a nice, formatted fashion on the screen. The fields to be entered
are:
FIELD NAME DESCRIPTION LENGTH OTHER
---------- ----------- ------ -----
LAST LAST NAME 15 REQUIRED
HM # AREA CODE, PREFIX, SUFFIX 3-3-4 AREA-EXCH-#
JOIN DATE THE MEMBER JOINED 6 MONTH/DAY/YEAR
FIRST FIRST NAME 15 REQUIRED
WK # AREA CODE, PREFIX, SUFFIX 3-3-4
BDAY FIRST'S BIRTHDAY 6
SPOUSE SPOUSE NAME 15
WK # AREA CODE, PREFIX, SUFFIX 3-3-4
BDAY SPOUSE'S BIRTHDAY 6
MOD CHLD? MODIFY CHILDREN INFO? 1 Y/N
# CHILD? NUMBER OF CHILDREN 1 0-6 (0=ERASE
ALL)
------ REPEATS 6 TIMES
|NAME CHILD NAME 15
|BDAY CHILD'S BIRTHDATE 6
------
ADDR STREET ADDRESS 40
CITY CITY 15
ST STATE 2 ABBREVIATED
ZIP ZIP CODE 5-4 9-DIGIT ZIP
ZONE MAILING ZONE 6 LETTERS OR #S
NOTES PERSONAL NOTES 45
ANNV ANNIVERSARY DATE 6
Any field may be left blank EXCEPT for the LAST name and the FIRST
name. If there is an error in a field (i.e. typing letters in a phone
number), you will hear a beep and the cursor will not move to the
next field. Correct your error and you may go on.
Your cursor should be sitting on the LAST name field. Type the last
name (preferably in UPPER CASE). Be sure to follow the editing
suggestions in the IMPORTANT NOTES ABOUT ENTERING DATA section above.
When you have typed the entire last name, press ENTER (or TAB or PG
DN or DOWN-ARROW). Your cursor will move to the HM # field.
Type in the area code. Notice how the cursor automatically moves to
the prefix field when you have filled in the area code (remember the
autoskip feature?). Your cursor will be positioned on the prefix
portion of the field. Type the three-digit prefix. Your cursor will
move to the suffix portion of the field. Type the four-digit suffix.
Your cursor will now be on the JOIN field.
PAGE 6
Type the month that the member joined. You may enter a single digit
(for example, '7' as opposed to '07'). SIMPLICITY V.2.1 will
automatically fill in the leading zero for you when you move to the
join day field. When you have entered the month, your cursor will
move to the day field. Do the same here. When you are finished
entering the day field, your cursor will move to the year field.
Enter the year (2 digits). Your cursor will move to the FIRST name
field.
Enter the first name. Your cursor will move to the WK # field. Enter
the WK PHONE field just as you did the HM phone field. When you are
finished with the WK PHONE field, your cursor will move to the BDAY
field. Enter the birthday for the first name just as you did the JOIN
field. When you are finished with the BDAY field, your cursor will
advance to the SPOUSE name field.
Entering the spouse's name is entirely optional. If you choose not to
enter a spouse (just press ENTER on the SPOUSE name field), the
cursor will blank the WK #, BDAY, and ANNV fields fields
automatically. If you do decide to enter the spouse information,
follow the same guidelines as the FIRST name field (including WK #,
and BDAY fields for the SPOUSE).
Your cursor will now be at the MOD CHILD? prompt. If there are
children to add, answer 'Y' to this prompt. Your cursor will now be
at the # CHILDREN field. Enter the number of children (from 0 to 6).
Your cursor will advance to the top NAME field. If you enter 0 in the
# CHILDREN field, SIMPLICITY V.2.1 will erase all information about
every child. You will then move to the ADDR field.
From here, enter the name of each child. When you press ENTER, the
cursor will advance to that child's BDAY field. Likewise, enter the
BDAY field as you did the first BDAY field. You will repeat this
procedure for each child. Once the cursor has gone past the last
child indicated in the # OF CHILDREN field, it will move to the ADDR
field.
Continue to enter the ADDRESS, CITY, ST, ZIP, and ZONE fields. The
ZIP field is divided into prefix and suffix to accomodate the new
9-digit zip codes. You do not have to enter the 4-digit suffix.
The next field is the NOTES. This is a 45-character free-form field
where you can keep personal notes about someone. You don't have to
enter any notes if you feel none are necessary.
An extended feature is available when the cursor is placed on the
NOTES field. A new function key prompt will appear at the bottom of
the screen which reads F2="PERSONAL NOTES". When you press F2, a
3-line notecard will appear near the bottom of the screen. This will
allow you to keep additional notes about any member. Type whatever
notes you feel are relevant or important. Press ESC on the notecard
to cancel any notes you have just typed, or press F10 to accept the
notecard. Your cursor will return to the NOTES field.
PAGE 7
The last field is the ANNV field. This is where a wedding anniversary
is stored. If no spouse is entered, the cursor will not move to this
field at all. If a spouse is entered, you may enter the month, day
and year of the anniversay. Follow the same guidelines and the JOIN
field.
When you press ENTER after the NOTES field (if no spouse is entered)
or after the ANNV field (if a spouse is entered), the cursor will
return to the LAST field. You may continue to move from field to
field, correcting any information you may have overlooked. When all
the information you have is complete, press F10 to accept the member.
A prompt will appear asking you if the information is correct (a
default 'N' for no also appears). Study the screen carefully. If you
see any information which needs correction, type 'N' in the prompt
(or just press ENTER due to the default 'N'). Your cursor will move
the the LAST field and you may use your cursor movement keys to
change any fields in error.
Please note that you cannot correct the spouse WK #, BDAY or ANNV
fields if no spouse is entered.
If all the information is correct, press 'Y' at the prompt. If the
member does not exist, the record will be added to the database. If
the member list is full or the member already exists on the database,
an error message will appear indicating so.
A new prompt will now appear asking you if you wish to add any more
members. If you do, just press ENTER (a default of 'Y' is given). The
fields will clear and you will be ready to enter another member. If
you have no more to add, type 'N' in the prompt field and you will be
returned to the main menu.
PAGE 8
CHANGE A MEMBER
If you have chosen this option by accident, you may press the ESC
key, or you may simply type MENU (all caps) in the LAST field and you
will be returned to the MAIN MENU.
This menu option allows you to change information on your database.
When CHANGE A MEMBER is chosen from the main menu, a new screen
appears and awaits your input. In order to change a member, you must
tell SIMPLICITY V.2.1 what member you want to change. You can
accomplish this by entering the LAST name field, and either the FIRST
name field, the SPOUSE name field, or both the FIRST and SPOUSE name
field. Remember, you must type the LAST, FIRST, or SPOUSE name field
in the same case as originally entered (UPPER, lower, or Mixed case).
EXAMPLES: If there is no spouse on a member, you would fill in the
LAST name field and the FIRST name field. If there is a spouse on a
record, you could (a) fill in the LAST name field and the FIRST name
field (b) fill in the LAST name field and the SPOUSE name field (c)
fill in the LAST name field and both the FIRST/SPOUSE name fields.
HINT: As a shortcut, you only need to enter the first six (6)
characters of the LAST name and the first four (4) characters of the
FIRST/SPOUSE name fields.
A function key option is available on the change screen that may help
you to locate a member if you cannot remember the "key" information
(last name, first name or spouse name). This option appears at the
bottom of the screen as F2=LAST NAME SEARCH.
To use this function, type in the last name (or the first six letters
of the last name) and, while the cursor is still on the LAST field,
press F2. A new screen will appear and list the LAST name, FIRST name
and SPOUSE name of every member matching the first six letters of the
LAST name you typed in. When the search is complete, you will be
returned to your previous screen.
When you have filled in this "key" information, press F10. SIMPLICITY
V.2.1 will attempt to find the member you are looking for. If it
cannot find it, a message will be displayed indicating this. If it
does find the member, all the fields will be filled in and you will
then be able to change any information on any field (similar to the
add process).
You may type a zero in the # OF CHILDREN field. However, please note
that this will erase all the information for all the children you may
have entered. This is a quick way of deleting all children from a
member (i.e. in the case of divorce).
To erase a single child, move your cursor to the MOD CHILD? field and
type 'Y'. Your cursor will move to the # CHILDREN? field. DO NOT
change the number of children!! The system will do that for you. Move
PAGE 9
your cursor to the NAME field of the child to delete. Blank out the
child's NAME by using the spacebar, then press ENTER. Once blank, all
remaining information for the child is removed. Now use your TAB or
ENTER or PG DN or DOWN-ARROW key to move through the rest of the
children.
Once the cursor leaves the last child, the children will be ordered
sequentially and the # CHILDREN field will be recalculated.
To erase a SPOUSE, move the cursor to the SPOUSE field and blank out
the name. The WK #, BDAY, and ANNV fields will immediately be
cleared. Please note that you cannot correct the spouse WK #, BDAY or
ANNV fields if no spouse is entered.
When you move your cursor to the NOTES field, the PERSONAL NOTES
function key will appear at the bottom of the screen. If you wish to
change personal notes, press F2 and you may edit the notecard as you
did on the ADD screen.
When you have changed all the information you need, press F10 to
accept the changes. You will again be prompted for correctness and
for additional changes (similar to the add process).
PAGE 10
DELETE A MEMBER
If you have chosen this option by accident, you may press the ESC
key, or you may simply type MENU (all caps) in the LAST field and you
will be returned to the MAIN MENU.
This menu option allows you to delete a member from your database.
When DELETE A MEMBER is chosen from the main menu, a new screen
appears and awaits your input. In order to delete a member, you must
tell SIMPLICITY V.2.1 what member you want to delete. You can
accomplish this by entering the LAST name field, and either the FIRST
name field, the SPOUSE name field, or both the FIRST and SPOUSE name
field. Remember, you must type the LAST, FIRST, or SPOUSE name field
in the same case as originally entered (UPPER, lower, or Mixed case).
A function key option is available on the delete screen that may help
you to locate a member if you cannot remember the "key" information
(last name, first name or spouse name). This option appears at the
bottom of the screen as F2=LAST NAME SEARCH.
To use this function, type in the last name (or the first six letters
of the last name) and, while the cursor is still on the LAST field,
press F2. A new screen will appear and list the LAST name, FIRST name
and SPOUSE name of every member matching the first six letters of the
LAST name you typed in. When the search is complete, you will be
returned to your previous screen.
Follow the same procedures as CHANGE A MEMBER. When the member is
displayed, a prompt will appear asking you if you really want to
delete this member. The default is 'N' to prevent accidental
erasures. If you do want to delete that member, type 'Y' in the
prompt field. Your member is deleted (along with the personal notes)
and cannot be recovered. If you do not want to delete the member
displayed, just press ENTER or press 'N'.
You will again be prompted for additional deletions (similar to the
add process).
PAGE 11
INQUIRE A MEMBER
If you have chosen this option by accident, you may press the ESC
key, or you may simply type MENU (all caps) in the LAST field and you
will be returned to the MAIN MENU.
This menu option allows you to simply view information on your
database. Common uses are to get a phone number or an address from
the screen as opposed to printing a record. When INQUIRE A MEMBER is
chosen from the main menu, a new screen appears and awaits your
input. In order to inquire a member, you must tell SIMPLICITY V.2.1
what member you want to inquire. You can accomplish this by entering
the LAST name field, and either the FIRST name field, the SPOUSE name
field, or both the FIRST and SPOUSE name field. Remember, you must
type the LAST, FIRST, or SPOUSE name field in the same case as
originally entered (UPPER, lower, or Mixed case).
A function key option is available on the inquire screen that may
help you to locate a member if you cannot remember the "key"
information (last name, first name or spouse name). This option
appears at the bottom of the screen as F2=LAST NAME SEARCH.
To use this function, type in the last name (or the first six letters
of the last name) and, while the cursor is still on the LAST field,
press F2. A new screen will appear and list the LAST name, FIRST name
and SPOUSE name of every member matching the first six letters of the
LAST name you typed in. When the search is complete, you will be
returned to your previous screen.
Follow the same procedures as CHANGE A MEMBER. The member will be
displayed. A prompt will appear asking you if you want to inquire
more members. The default is 'Y'. If you do not want to inquire any
more members, type 'N' in the prompt field. You will be returned to
the main menu. If you do want to inquire more members, just press
ENTER or press 'Y'.
PAGE 12
PRINT LABELS AND ROLODEX CARDS
Mailing labels may be printed with SIMPLICITY V.2.1. The labels must
be one-inch high (actually, 7/8") and single-column. They can be
purchased at most computer or stationery stores. Rolodex cards can
also be printed with SIMPLICITY V.2.1. Tractor-feed Rolodex cards
must be three-inches high by five-inches wide. They may also be
purchased at most computer or stationery stores.
When this option is chosen from the main menu, another menu is
presented listing the available print label options. They are:
1) LABEL - ONE MEMBER
2) LABEL - ALL MEMBERS ALPHABETICALLY
3) LABEL - ALL MEMBERS BY ZIP CODE
4) LABEL - ALL BY ZONE
5) LABEL - MEMBERS BY BIRTHDATE RANGE
6) LABEL - MEMBERS BY JOINED DATE RANGE
7) LABEL - MEMBERS BY ANNIVERSARY RANGE
8) ROLODEX - ONE MEMBER
9) ROLODEX - ALL MEMBERS ALPHABETICALLY
0) RETURN TO MAIN MENU
* LABEL - ONE MEMBER allows you to print a single mailing label.
Fill in the "key" information. When the member is displayed, a prompt
appears asking you if you want to print the displayed member. Respond
to the prompt. Another prompt appears asking you how many copies of
the label you want to print (from 1 to 9). Respond to this prompt.
Finally, a prompt will appear asking you if you wish to print the
mailing label with the FIRST name only (F), the SPOUSE name only (S),
or BOTH names on the label (B). If the member has children, an
additional option is offered which allows a mailing label to be
addressed to a child (C).The default is 'B' (for both).
This option is useful in that it allows you to store the FIRST name
and SPOUSE name on the same record, but gives you the flexibility to
print either name. It also allows individual mailing labels to be
printed for children. For example, you would not want to send a
birthday card addressed to JOHN and JEAN PHILLIPS if it was John's
birthday.
If you responded 'C' to this prompt, another prompt appears asking
which child is to be printed. The very top name on the screen is
child 1, the very bottom name is child 6. Enter the appropriate child
number.
After responding to this last prompt, the labels will be printed. You
will be returned to the PRINT LABELS MENU.
* LABEL - ALL ALPHABETICALLY allows you to print an entire set of
labels sorted alphabetically. This is useful if you wish to send
labels to all members of your organization.
PAGE 13
A prompt appears asking you if you are sure you want to continue.
Respond 'Y' if you are sure. Responding 'N' returns you to the PRINT
LABELS MENU. The prompt for the number of copies is also displayed.
The labels will then begin printing in alphabetical order.
You may experience some delay from time to time. This is only time
the computer is taking to sort the labels. Do not be worried about
any pauses in the printing.
* LABEL - ALL MEMBERS BY ZIP CODE allows you to print a complete
set of mailing labels sorted by the 9-digit ZIP CODE field. Names are
sorted alphabetically within zip code.
A prompt appears asking you if you are sure you want to continue.
Respond 'Y' if you are sure. Responding 'N' returns you to the PRINT
LABELS MENU. The prompt for the number of copies is also displayed.
The labels will then begin printing in zip code order.
* LABEL - ALL BY ZONE allows you to print an entire set of labels
sorted by the zone field. Names are printed alphabetically within
zone. Often times the Post Office requires that organizational
mailers be sorted by zone code in order to receive "bulk rate"
postage fees. This option was added to facilitate this need.
A prompt appears asking you if you are sure you want to continue.
Respond 'Y' if you are sure. Responding 'N' returns you to the PRINT
LABELS MENU. The prompt for the number of copies is also displayed.
The labels will then begin printing in zone order.
* LABEL - MEMBERS BY BIRTHDATE RANGE allows you to print a set of
labels sorted alphabetically, contingent on a beginning and ending
birthdate, including years. This would allow you to print a set of
mailing labels to all persons, for instance, born between 1/1/88 and
12/31/89. The effect would be to print mailing labels for all babies
born the past two years.
When you choose this option, a screen appears asking you to enter a
beginning date and an ending date. Enter the dates as you did before
and press F10 to accept them. Press ESC to cancel the request. The
prompts for number of copies is also displayed.
* LABEL - MEMBERS BY JOIN DATE RANGE allows you to print a set of
labels sorted alphabetically, contingent on a beginning and ending
joined date. This process is similar to the birthdate range.
* LABEL - MEMBERS BY ANNIVERSARY RANGE allows you to print a set
of labels sorted alphabetically, contingent on a beginning and ending
anniversary date. This process is similar to the birthdate range.
PAGE 14
* ROLODEX - ONE MEMBER is identical to LABEL - ONE MEMBER, but no
prompt is given for which name to print.
* ROLODEX - ALL ALPHABETICALLY is identical to LABEL - ALL
ALPHABETICALLY but no prompt is given for which name to print.
* RETURN TO MAIN MENU returns you from the PRINT LABELS MENU to the
MAIN MENU.
PAGE 15
PRINT REPORTS
Reports may be printed with SIMPLICITY V.2.1. The reports are printed
on standard 8.5" by 11" tractor-feed paper.
When this option is chosen from the main menu, another menu is
presented listing the available print report options. They are:
1) COMPREHENSIVE MEMBER DIRECTORY
2) BIRTHDAY REPORT
3) ANNIVERSARY REPORT
4) DATE JOINED REPORT
5) BIRTHDATE RANGE REPORT
6) JOIN DATE RANGE REPORT
7) ANNIVERSARY RANGE REPORT
8) RETURN TO MAIN MENU
* COMPREHENSIVE MEMBER DIRECTORY allows you to print a complete list
of your database, sorted alphabetically, page-broken by letter,
complete with headings, page numbers and the date printed.
A prompt appears asking you if you are sure you want to continue.
Respond 'Y' if you are sure. Responding 'N' returns you to the PRINT
REPORTS MENU. Another prompt will appear asking you if you wish to
print notes. If you respond 'Y', the NOTES field (not the personal
notecard) will be printed on the report along with the other member
information. The reports will begin printing in alphabetical order.
You may experience some delay from time to time. This is only time
the computer is taking to sort the members. Do not be worried about
any pauses in the printing.
* BIRTHDAY REPORT is a useful report that provides a list of names
who have a birthday in a given timeframe. The report prints the name
and birth date of all members and is not sorted in any manner.
A prompt appears requesting you type in the beginning month you wish
the report for. If you do not wish to print a report, press ESC. You
will be returned to the PRINT REPORTS MENU.
After you enter the desired month, a prompt appears asking for the
beginning day. After entering the day, another set of prompts appear
asking for the ending month and day. Once you have entered both
months and both days, press F10. the report will begin printing.
A separate line will appear for each person, including children, who
has a birthday in that month-day date range. For example if both a
FIRST name and SPOUSE name have a birthday in the same month-day date
range, a separate report line will be generated for each party.
PAGE 16
If an output line is for a child, one parent's name will also be
printed to help you locate that record on the database, if needed.
* ANNIVERSARY REPORT is a useful report that provides a list of names
who have an anniversay in a given timeframe. The report prints the
name and anniversary date of all members and is not sorted in any
manner. Follow the same input guidelines as the BIRTHDAY REPORT.
* JOINED DATE REPORT is a useful report that provides a list of names
who have a join date within a given timeframe. The report prints the
name and date joined for all members and is not sorted in any manner.
Follow the same input guidelines as the BIRTHDAY REPORT.
* BIRTHDATE RANGE REPORT allows you to print a report sorted
alphabetically, contingent on a beginning and ending birthdate. This
would allow you to print a report for all members, for instance, born
between 1/1/88 and 12/31/89. The effect would be to print a report of
all babies born the past two years.
When you choose this option, a screen appears asking you to enter a
beginning date and an ending date. Enter the dates as you did before
and press F10 to accept them. Press ESC to cancel the request.
If an output line is for a child, one parent's name will also be
printed to help you locate that record on the database, if needed.
* JOIN DATE RANGE REPORT is similar to BIRTHDATE RANGE REPORT except
joined dates are used.
* ANNIVERSARY RANGE REPORT is similar to BIRTHDATE RANGE REPORT
except anniversaries are used.
* RETURN TO MAIN MENU returns you from the PRINT REPORTS MENU to the
MAIN MENU.
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EXIT SIMPLICITY V.2.1 (SAVE DATABASE)
The EXIT SIMPLICITY V.2.1 option is very important. If you have
added, changed, or deleted any members, you MUST exit the system
through this option in order for your members to be properly saved.
DO NOT reboot your computer or turn off your computer if you have
added, changed or deleted members unless you have properly terminated
the program!
If you have only printed or inquired members, you may warmboot your
computer or turn it off. No information will be lost.
When you do choose to quit, a prompt appears asking you if you are
sure you want to quit. Press 'Y' to exit out of SIMPLICITY V.2.1.
Press 'N' to return to the main menu.
After you press 'Y', an information screen is displayed which lists
how many members you inquired, added, changed, or deleted and also
how many members are on your database. This is called a "session
log". If you would like a printout of the session log, press your
SHIFT-PRTSCN key on your keyboard.
OTHER UTILITIES
There may be a time when you wish to erase all the data in the
SIMPLICITY V.2.1 database. A facility has been provided for you in
this case.
To completely erase your MEMBERS database, change to the C:\SIMPLE21
subdirectory from your DOS prompt (C:> CD\SIMPLE21) and type the
command WIPEOUT. Follow the onscreen directions. If you do not want
to continue with the procedure, press CTRL-C and your SIMPLICITY
V.2.1 database will not be erased. Otherwise, press any key and your
SIMPLICITY V.2.1 database will be erased (along with the PERSONAL
NOTES).
PAGE 18
REGISTRATION
I think you will find SIMPLICITY V.2.1 to be a very professional and
useful product for your organization. The registration fee for
SIMPLICITY V.2.1 is eighteen ($18) dollars. The registration fee, in
addition to helping the author justify the reason for creating
SIMPLICITY V.2.1, will entitle you to free upgrades and revisions as
they become available.
SIMPLICITY V.2.1 is an evolving product. As you register, please be
sure to give feedback on how you think this product could be
improved. Your suggestions may very well be incorporated in the next
release.
Thank you for registering your copy of SIMPLICITY V.2.1 . . . John
Phillips.
*-------------------------------------------------------------------*
| SIMPLICITY V.2.1 REGISTRATION FORM |
| |
| NAME : ______________________________________________________ |
| |
| COMPANY : ______________________________________________________ |
| |
| ADDRESS : ______________________________________________________ |
| |
| CITY : ________________________ ST: ____ ZIP: _____________ |
| |
| PHONE : (______) ______ - ________ |
| |
| WHERE DID YOU RECEIVE YOUR COPY OF SIMPLICITY V.2.1 FROM? |
| |
| _____________________________________________ VERSION: ________ |
| |
| PLEASE MAIL A CHECK FOR $18.00 PAYABLE TO JOHN M. PHILLIPS TO: |
| |
| 1100 TIMBERBEND TRAIL |
| ALLEN, TX 75002 |
| (214) 727-8668 |
| |
| SUGGESTIONS: |
| |
| _________________________________________________________________ |
| _________________________________________________________________ |
| _________________________________________________________________ |
| _________________________________________________________________ |
| _________________________________________________________________ |
| _________________________________________________________________ |
| _________________________________________________________________ |
| _________________________________________________________________ |
| _________________________________________________________________ |
*-------------------------------------------------------------------*
PAGE 19
